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Landlord Gas Safety Certificate and Boiler Service As a landlord, it's your responsibility to make sure that all gas appliances, flues, and chimneys are inspected annually. You must also give a copy of the report to your tenants. If the engineer deems any appliance or installation to be immediately hazardous, they will ask permission to disconnect the gas supply and suggest that inspection hatches be installed. What is the definition of a Gas Safety Certificate? A gas safety certificate for landlords is a document that proves that all of the gas appliances in the rental property and flues have been examined by a qualified gas engineer. The landlord must arrange for an annual gas inspection for each rental property they own at least once a year. MK Gas Safety registered engineers carry out the inspection and check that all pipework, appliances and flues are in compliance with safety standards. Landlords are also required by law to provide their tenants with an original copy of the CP12 Gas Safety Certificate (Gas Safety Record) at the end of each year's gas safety inspection and test. The certificate should be given to current tenants within 28 days of the Gas Safety inspection and given to any new tenants at the start of their tenancy. CP12 is an abbreviation of the CORGI Proforma 12 which was used by the Council for Registered Gas Installers (CORGI) prior to being replaced by the Gas Safe Register in 2009. The form identifies the date of the last gas inspection or test as well as the results of these tests, any actions or issues that require to be addressed, as well as the name of the engineer who carried out the inspection. The engineer will provide advice in the event that the Gas Safety Check reveals any issues with the gas appliance. This will include the items that need to be corrected in order to ensure it is safe to use. If an appliance is deemed to be immediately dangerous or abnormally lethal, the gas supply will need to be shut off until the issue is fixed. It is illegal for a tenant to refuse to let the gas safety test to be carried out. If needed the landlord has the right to ask the courts for an order to enjoin the tenant from preventing gas safety inspections. However, it's more common to send a letter that explains why the checks are important and what's required. This should entice tenants who are hesitant to let access to the property. If not the landlord has to initiate the eviction process. How often should I obtain a Gas Safety Certificate? By law, landlords and let agents are required by law to conduct an annual gas safety inspection on all gas appliances and chimneys they offer to their tenants. This is to ensure that the equipment is safe to use and that there are no gas leaks in the property. This is a vitally important obligation and landlords must ensure that they are inspected for gas by a licensed gas engineer. The Gas Safety Certificate (formerly the Gas Safety Check Record) is legal document that confirms that an inspection of the gas supply has been completed by a qualified engineer within the last 12 months. It is issued by the landlord, and should be presented to the tenant to prove the safety of gas supply. It is valid for 12 months and needs to be renewed annually. A landlord who is unable to provide a Gas Safety Certificate for their tenants could be penalized. Gas Safety checks must be carried out by landlords on time. They should also keep a copy in case tenants request it. It's also a good idea for landlords to install inspection hatches on all gas appliances, so that engineers can easily access them for inspections every year. The engineer will categorise the appliance as being at-risk and may suggest that tenants stop using the boiler until the inspection hatch has been installed. Landlords must also provide their tenants with at least 24 hours' notice before entering the property to conduct Gas Safety Checks. This allows tenants to plan their inspection and request permission, if required. If a tenant refuses the engineer's entry the landlord has to explain the reason why it is necessary and what would happen should the tenant refuse. If the tenant still refuses then the landlord should think about evicting them under section 21 of the Housing Act 1988. What happens if I don't get a Gas Safety Certificate? It is the legal obligation of a landlord to make sure that their property is fitted with a gas safety certificate valid prior to the time tenants move in. Failure to comply with this law could result in a landlord being prosecuted or being fined a significant amount. The regulations state that landlords are required to provide copies of the gas safety records to their tenants upon request. Landlords must have an Gas Safe registered engineer visit their rental property to conduct a gas check on all gas appliances. During the inspection, a Gas Safe registered engineer will identify any issues that could pose a risk to tenants. They will issue an CP12 gas safety certificate, which is known as the Landlord Gas Safety Record or a Gas Safety Certificate. This is an important document that every tenant should be able to access and keep. This document contains information about gas installations in rental properties and the dates they were tested and their expiration dates. It can help tenants identify any issues with the appliances or installation and ensure that they know how to contact an Gas Safe engineer to have them checked. Landlords are required to provide their tenants, both new and existing, with a gas safety report within 28 days of the engineer's visit to their property. The landlord must also give the copy of CP12 at the beginning of the lease. Landlords who fail to provide an original copy of the gas safety certificate may be prosecuted in accordance with the regulations and may be subject to unlimited fines or six months imprisonment. In the same way landlords must make sure that carbon monoxide detectors are working in their homes and have them tested each month. The landlord is responsible for fixing any alarm that doesn't work. The rules governing this are applicable to private, council and housing association landlords, as well as licensable houses of Multiple Occupation (HMOs). In June 2017, the High Court decided that it was unlawful for landlords to issue Section 21 notices if they did not provide their tenants with an official gas safety certificate. The decision was based upon the law that requires landlords with assured shorthold tenancies to obtain a gas safety certificate for their property prior to when tenants move in. How do I get a Gas Safety Certificate? Landlords are legally responsible for ensuring that gas appliances, flues, and pipework within the properties they lease are safe. This is covered under the Gas Safety (Installation and Use) Regulations 1998. To ensure compliance with the regulations, landlords are required to conduct annual gas checks of all gas appliances and flues that they install to tenants. This is known as a CP12 gas safety certificate, and it has to be signed by a certified Gas Safe registered engineer after each inspection. It is also a good idea for landlords to look into having the boiler service completed simultaneously with the CP12 inspection, as this will ensure that all the gas appliances are working properly and safely. Landlords can usually get a combined CP12 and boiler service for an affordable price from a qualified gas engineer, who will be able to examine the seals on boiler burners, check the flue system for leaks and cracks as well as clean the burner and heat exchanger and carry out general maintenance. The CP12 document is commonly called the 'landlord's gas safety certificate', but it is actually the Gas Safety Record documentation. It contains the results of the safety tests, as well as specifics about any issues or actions that should be addressed. Landlords must give their tenants a copy of the CP12 document within 28 days of the Gas Safety check being completed. It is crucial that landlords and letting agents allow Gas Safe registered engineers access to the property to conduct safety inspections and maintenance. It is essential to inform tenants on the importance of permitting gas engineers access to their property and explain that the engineer is there to keep them safe from carbon dioxide poisoning. If a tenant is hesitant to permit access, it's the landlord or letting agent's duty to explain the legal responsibilities in writing and then follow with a visit to the property to force entry if necessary. Gas Safe ID cards should be requested by tenants before entering the property. This will prove that the engineer is qualified to work on your home's systems and can therefore be trusted to conduct the safety check. It's also worth bearing in mind that the gas engineer is legally allowed to cut off any defective equipment and cut off your gas supplies if necessary.